A good report comes in layers: the full story for you, the action list for negotiation, and the condition record for rentals. Read the layer that matches your job.
The complete inspection report documents every system and finding with photos: cover with property address, detail tables, section-by-section findings with priorities and recommendations, the scope and disclaimer, and page-numbered footers. Read it end to end before negotiating — context turns alarming-sounding items into maintenance notes and vice versa.
Only findings flagged for the summary print here. Send this version to the agent or seller: it is the short, defensible ask-list without the background reading. Because both versions come from the same job file, they can never contradict each other — a quiet advantage over tools that maintain separate documents.
Move-in and move-out share one condition format with photos per space. Compare the two to settle deposits with evidence instead of memory.
Start with safety items, then water intrusion and roof, then systems near end of life (check equipment ages against the report's equipment log), then everything else as maintenance planning. Photos with markup show exactly what the words mean — arrows and circles beat paragraphs when a seller needs to see the crack. And remember what the report is not: findings document conditions observed on the day; they are not engineering judgments, code certifications, or a substitute for your agreement's terms.
What do inspectors check? →
Photo markup that doesn't destroy evidence →
← All field notes
